Residence-Hall Policies and Procedures

If you cannot access the information on this web page, please contact Housing: reshall@berkeley.edu

Appeals for Cancellation

The Appeals Board is designed to formally and confidentially review appeals from students who, for reasons beyond their control, must cancel their residence-hall contracts. Only cases of extreme hardship will be considered. The Appeals Board is the final decision-maker on all such requests.

Residence Halls Appeals Board Instruction Sheet

Checking In

Upon arriving to campus, each student should report to the unit to which he or she has been assigned. Staff will verify student ID and issue room keys. Each resident will also receive a Room Condition Report that will be used to assess damages at the end of the year.

Checking Out

If a student's cancellation request or appeal is granted, that student must follow all steps in the "Checking Out of Your Residence Hall Instruction Sheet" in order to complete the move-out process. Note that following these instructions alone does not mean that a student's contract has been cancelled - the cancellation request or appeal must be granted first!

Checking Out of Your Residence Hall Instruction Sheet

Contract Cancellation

All requests for Cancellation of a housing contract must be submitted to the Residence Hall Assignments Office on the "Residence Hall Contract Cancellation Request" form. The resident requesting contract Cancellation shall continue to be liable for room and board fees until a replacement is found and/or the request is approved by the Assignments Office in writing. Please see the Terms and Conditions of the contract for further information about contract Cancellation.

Residence Hall Contract Cancellation Request Form

Damages

Each resident is individually responsible for loss or damage to his/her room. All residents of a hall, floor, or suite, under the University's discretion, will be jointly liable for loss or damage to common areas where individual responsibility cannot be determined. The Room Condition Report will be used to assess any damages; reasonable wear and tear is expected. See Terms and Conditions for more information.

Email Practices

The Assignments Office will send housing contract offers to students through email. The primary address that we use is the address listed by the student on his or her housing application. If the student has a Berkeley email account set up at the time that offers are sent, the offer is sent to that address as well. We recommend that students set up their Berkeley e-mail accounts and list them on their applications. It is highly recommended that students do NOT list Hotmail accounts.

Payment of Housing Fees

The room and board fees are paid as follows: $300 advance payment at time of contract acceptance and the balance divided into five equal payments per semester. Payments are billed to the student's billing account.

Housing Rates

Pet Policy

Pets, other than fish tanks not exceeding 20 gallons, are not allowed.

If you require a service animal, please refer to the Animal Accommodations Form.

Residence Hall Contract

To be eligible for a space in the residence halls, the applicant must be a registered UC Berkeley student. The University does not require any student to live in the residence halls. A student wanting to live in University housing needs to apply online by the deadline given for his/her student category, pay the $25 nonrefundable application fee, and accept a ten-month academic year contract with an advance payment. The contract will be sent by email, with a designated deadline for acceptance.

Terms and Conditions

Housing Application

Room Entry

Residence hall staff may enter a student's room or suite for any reason allowed by law, and for the following reasons: cleaning, maintenance and repairs; ensuring compliance with health and safety regulations; and in the event of an emergency. For more information please see the Terms and Conditions of the housing contract.

Room Transfers

Current residents of the Residence Halls and Undergraduate Apartments may request a housing transfer to a different room location or room type by submitting the Residence Hall Contract Transfer Request Form. Current Residents must meet with their Residence Director (RD) to speak about the possibility of a housing transfer and to receive their Residence Director's signature on the Transfer Form. If the transfer is related to a roommate conflict, other options should be explored first before a room change is pursued. Students should return the signed form to the Cal Housing Office at 2610 Channing, or may email a scanned copy of the form to reshall@berkeley.edu.

Students who have received and accepted a housing offer may request a transfer before moving into their housing assignment by emailing reshall@berkeley.edu to request a housing transfer. Students who have just received an offer and hope for a change of assignment should be sure to accept their housing offer before requesting a housing transfer.  

After submitting the housing transfer request, students will be placed on the housing transfer waitlist. Housing transfers are not guaranteed, and will be processed based upon our housing availability and the order in which we receive requests. Students who are concerned with the financial commitment of their housing and students with an accommodation request related to a medical condition or disability will receive priority consideration for housing if they provide proper documentation supporting their request. 

There is a moratorium on housing transfers for the first two weeks of each semester. Room changes cannot be processed at mid-year, during finals or winter break.

Roommate Requests

Students who want to live together should list each other as roommates on their residence-hall applications, using full names and SIDs. They should also make matching lists of housing and environmental preferences. The Assignments Office will make every effort to match mutually requested roommates, as spaces allow - matches are not guaranteed.

Semester Break

All residence halls will be closed and all residents must vacate the halls by 10 a.m. upon commencement of the Semester Break. Students are not allowed to remain in the buildings during break due to energy curtailment. Residents are permitted to leave their belongings in the halls, at their own risk. Students may move back into the halls at 8 a.m. on the designated move-in day for spring semester.

Important Dates on UC Berkeley Academic Calendar

Student Transactions

As of August 2016:

  • Cash, check, or money order payments dropped off with SA Cashier for rent or room and board are transferred by SA Cashier to Campus Billing and Payment Services for processing.
  • We will accept only cash, check, or money order payments at the window for add-on points for meal plans and Cal 1 Card debit dollars, until further notice. Credit cards will only be accepted via the Cal Dining or Cal 1 Card websites.
Withdrawal from the University

Students who withdraw from UC Berkeley must move out of the residence halls within ten days. A student who decides to withdraw must notify the housing office so that his or her contract will be cancelled accordingly. Any student in this situation needs to fill out a Residence Hall Contract Cancellation Request Form, and provide documentation supporting his or her withdrawal from the University. The student should then follow the Checking Out of Your Residence Hall Instruction Sheet to complete the move-out process.

Missing Student Notification Policy & Procedures

UC Berkeley and Residential and Student Service Programs take the welfare of our students very seriously and have missing person policies and procedures in place to provide for each student’s well being. If you believe that any member of the campus community is missing or is in any danger, do not hesitate to report it to UCPD, Berkeley immediately.